Timesheets
NDIS timesheet software that sends approved hours to Xero
Sparks Provider is NDIS timesheet software for small Australian providers: workers sign in and out of each shift on their phone, you approve the hours, and the approved week goes to Xero as draft timesheets for your pay run, for $499 a year including GST for the whole business.
7 days. No card needed. $499 a year including GST if you stay.
Real screen · demo information
How it works
The roster becomes the timesheet. You check it, approve it, and send it to Xero for the pay run.
Workers sign in and out.
One button on their phone at the start of the shift and one at the end. They can also record kilometres and expenses.
You approve each shift.
Choose the rostered times or the signed in and out times, then Approve for pay. On a computer, tick several and approve them together, up to 250 at a time.
Check the week.
Timesheets opens on last week. Each worker's row shows shifts, hours, approvals, expenses, kilometres and allowances. Open a row to see the shifts behind the total.
Send to Xero, or download.
Review and send to Xero puts the approved hours in Xero as draft timesheets. Download CSV gives you the same week as a file.
Workers see their own hours.
Each worker can see their weeks and which are approved.
Real screens · demo information
In the $499
What's included
- Sign in and sign out on each shift, from the phone app or a phone browser.
- Approval by rostered times or signed in and out times.
- Several shifts approved at once on a computer, with Undo.
- Kilometres, expenses and allowances beside the hours.
- A weekly timesheet for every worker, with the shifts behind each total.
- Approved hours, kilometres and allowances sent to Xero as draft timesheets.
- A CSV of the week for any other payroll.
- Hours by weekday, Saturday, Sunday and public holiday in Reports.
- Unlimited workers on the one subscription.
Left out
What it doesn't do
- No payroll. Sparks Provider does not pay wages, approve pay runs or file STP. Xero does pay.
- No pay rates and no award interpretation. It sends hours. The dollar rates, overtime and breaks are checked in Xero.
- Expenses are not sent to Xero. They are listed for you to enter as reimbursements in the pay run.
- Monthly pay calendars are not sent. Weekly, fortnightly and four-weekly Xero calendars are.
- Contractors are left out of the Xero send. They invoice you for their hours.
What is NDIS timesheet software?
Software that records the hours each support worker actually worked, so you can approve them for pay and bill the right time. In Sparks Provider the timesheet is built from the rostered shifts and the worker's sign in and out.
Can I send timesheets to Xero?
Yes. Connect Xero once, match each worker to their Xero employee and pay items, then choose Review and send to Xero. The hours arrive in Xero as draft timesheets for you to check.
Do you work out pay or the SCHADS Award?
No. Sparks Provider holds each worker's classification as a label and sends hours. Rates, overtime, breaks and allowances are yours to set and check in Xero.
Do workers fill in a timesheet?
No form to fill in. They sign in and out of each shift, and their hours build from that. You choose whether to approve the rostered times or the signed times.
Can I approve a whole week at once?
On a computer, yes. Tick the shifts or choose Select all, up to 250 at a time, and Undo takes that batch back. The phone app approves one shift at a time.
What if I don't use Xero?
Download the week as a CSV and use it with your own payroll.
Does adding a worker cost more?
No. $499 a year including GST covers the whole business, with unlimited workers and clients.
Keep reading
Prices, comparisons and guides
Sparks Provider. Small on purpose.
See it with your own week.
Start your free trial7 days. No card needed. $499 a year including GST if you stay.
This is general information, not financial or NDIS advice.