Skip to content
Start your free trial
Menu Close

Xero

NDIS software with Xero: the roster in Sparks Provider, pay in Xero

Sparks Provider is NDIS rostering and invoicing software that connects to Xero: invoices go to Xero as drafts, approved hours go to Xero as draft timesheets for your pay run, and Xero does the pay, for $499 a year including GST for the whole business with the Xero connection included.

Start your free trial

7 days. No card needed. $499 a year including GST if you stay.

Real Provider demo screen: approved hours ready to send to Xero, each worker with their classification label

Real screen · demo information

How it works

Connect Xero once. Invoices and approved hours go across as drafts, and you check them there.

  1. Connect Xero.

    In Business, Accounting software, choose Connect Xero and pick the Xero organisation that runs your books and payroll. Choose your Xero sales account once.

  2. Match your workers.

    Each worker is matched to their Xero employee, and you save which Xero pay item to use for weekday, evening, night, Saturday, Sunday and public holiday hours.

    Real Provider demo screen: approved hours ready to send to Xero, each worker with their classification label

  3. Send the week's hours.

    After you approve the shifts, Review and send to Xero puts each worker's hours in Xero as a draft timesheet. Kilometres and allowances go with them when a matching pay item is set.

    Real Provider demo screen: the week's timesheets by worker, with shifts, hours, approvals, expenses, kilometres and allowances, and Review and send to Xero

  4. Send the invoices.

    Send to Xero puts each invoice in Xero as a draft, on the sales account you chose.

    Real Provider demo screen: a demo invoice, created and emailed, ready to send to Xero
    Real Provider demo screen on a phone: a demo invoice, created and emailed, ready to send to Xero

  5. Finish in Xero.

    Check the drafts, approve the invoices and run the pay in Xero.

Real screens · demo information

In the $499

What's included

  • The Xero connection, in the $499 subscription. No add-on fee from us.
  • Invoices sent to Xero as drafts.
  • Approved hours sent to Xero as draft timesheets.
  • Kilometres and allowances on the timesheet, mapped to your Xero pay items.
  • Weekly, fortnightly and four-weekly Xero pay calendars.
  • A new worker's signed contract can add them to Xero as an employee, with their tax, bank and super details.
  • Voiding an invoice in Sparks Provider deletes the Xero draft, or voids an approved unpaid invoice there.
  • A receipt after each send: what went, what was already in Xero, and what needs you.
  • Files for MYOB and QuickBooks if you do not use Xero.

Left out

What it doesn't do

  • No payroll. Sparks Provider does not pay wages, approve pay runs or file STP. Xero does.
  • No pay rates and no award interpretation. Rates, overtime and breaks are set and checked in Xero.
  • You need your own Xero subscription. Xero is not included in our price, and sending hours needs Xero Payroll in that organisation.
  • Nothing is approved for you. Everything arrives as a draft. Existing Xero timesheets are not overwritten.
  • Expenses are not sent. They are listed for you to enter as reimbursements in the pay run.
  • Monthly pay calendars and contractors are not sent.
  • No live link to MYOB or QuickBooks. Those are download files.

Questions

Common questions

Something else on your mind?

Ask Kim
Which NDIS software works with Xero?

Sparks Provider does. It sends invoices to Xero as drafts and approved hours to Xero as draft timesheets. Several other NDIS systems also connect to Xero, so compare what each one sends and what it costs as your team grows.

Is there a roster in Xero?

Xero is where the books and the pay run happen. The roster lives in Sparks Provider. Workers sign in and out of rostered shifts, you approve the hours, and those hours go to Xero.

Do invoices go to Xero approved or as drafts?

As drafts. You check and approve them in Xero. An invoice for an NDIA-managed participant is approved there but never emailed, because it is claimed with the PRODA file.

Does Sparks Provider do payroll?

No. It sends approved hours to Xero. Xero holds the pay rates and runs the pay.

Do I need to pay for Xero as well?

Yes. You need your own Xero subscription. The connection from Sparks Provider costs nothing extra.

Do kilometres and expenses go to Xero?

Approved kilometres and allowances go on the draft timesheet when a matching Xero pay item is set. Expenses do not. They are listed for you to add as reimbursements.

What if my pay run is fortnightly?

Staff on a fortnightly or four-weekly Xero calendar are sent their whole pay period. Monthly calendars need manual entry.

Keep reading

Prices, comparisons and guides

Sparks Provider. Small on purpose.

See it with your own week.

Start your free trial

7 days. No card needed. $499 a year including GST if you stay.

This is general information, not financial or NDIS advice.