One price, Xero included
$499 a year including GST for the whole business. Xero is part of it, not a higher plan.
Sparks Provider vs RotaWiz
A RotaWiz alternative for teams past five users
Sparks Provider is a RotaWiz alternative for NDIS providers with more than five users or who need Xero: it is $499 a year including GST for the whole business, while RotaWiz is free for up to five users without Xero and then charges per user, with Xero on its Premium plan at a displayed $10 per user a month (checked 14 November 2026).
7 days freeNo card$499 for unlimited workers and clients
Free for five, then per user. Or one price for everyone.
RotaWiz is rostering and care management software with a free plan for up to five users. Sparks Provider is one paid product at one price: rosters, a worker app, shift notes, timesheets, NDIS invoices, the NDIA bulk claim file and Xero.
For a team of five or fewer that does not need Xero, RotaWiz's free plan costs less than Sparks Provider, and we say so. The picture changes at the sixth user and when you want Xero.
Annual cost, including GST
What each team size pays a year.
| Team | Sparks Provider | RotaWiz Premium (with Xero) | RotaWiz without Xero |
|---|---|---|---|
| 3 people (owner + 2 workers) | $499 | $396 | $0 (Startup, free to 5 users) |
| 6 people (owner + 5 workers) | $499 | $792 | $475.20 (Essential) |
| 16 people (owner + 15 workers) | $499 | $2,112 | $1,267.20 (Essential) |
| 31 people (owner + 30 workers) | $499 | $4,092 | $2,455.20 (Essential) |
Annual AUD including GST, checked 14 November 2026. RotaWiz figures are 12 months at the rates displayed that day ($10 Premium, $6 Essential per user per month) with 10% GST added under its terms. RotaWiz's page showed an expired discount deadline, so confirm its current rate before you rely on these. Add-ons are left out. Sparks Provider's optional SMS pack is separate. This compares subscription prices, not identical products. See your own team size on the pricing page.
Sources, read 14 November 2026: RotaWiz pricing, RotaWiz terms.
Direct comparison
The questions that decide the value.
Free for five without Xero, then per user. Or $499 for everyone, Xero included.
| What mattersDecision | Whole-business priceSparks Provider | Compare withRotaWiz |
|---|---|---|
| 01Annual price | Sparks Provider $499 incl. GST. One price for the entire business. | RotaWiz $0 for up to 5 users. Then per user: a displayed $6 or $10 a month plus GST. |
| 02What makes the price go up? | Sparks Provider Nothing when you add clients or workers. | RotaWiz Every user once you leave the free plan. |
| 03Xero | Sparks Provider Included. Invoices as drafts, approved hours for pay runs. | RotaWiz Premium only. |
| 04Is the listed price current? | Sparks Provider Yes. $499 a year including GST. | RotaWiz Unclear. The page showed a discount deadline of 2 March 2026. |
| 05NDIA bulk claim file | Sparks Provider Included. You upload it to the NDIA. | RotaWiz Not confirmed on RotaWiz's site. Ask RotaWiz. |
| 06SCHADS award interpretation | Sparks Provider Not included. Xero does pay. | RotaWiz Listed on Premium. |
| 07GPS clock in and out | Sparks Provider Not included. | RotaWiz Listed on every plan. |
| 08Suits | Sparks Provider Teams who want Xero in the price, and any team of seven or more. | RotaWiz Teams of five or fewer who can start without Xero. |
What RotaWiz does that Sparks Provider doesn't
Where RotaWiz goes further.
RotaWiz gives a very small team a lot for nothing, and its paid plans reach further than ours in places.
- A free planUp to 5 users with rostering, apps, timesheets, shift notes and invoicing. Sparks Provider has a 7-day free trial, not a free plan.
- GPS clock in and outAnd location reports.
- SCHADS award interpretationOn Premium. Sparks Provider does not calculate pay.
- MYOB and QuickBooksAs well as Xero, on Premium. Sparks Provider makes MYOB and QuickBooks import files instead of a live link.
- A client app and moreMy Rota (a paid add-on), medication records, supported independent living tools and plan management.
Where Sparks Provider is different
Less software can be the right answer.
The sixth person costs nothing
Unlimited workers and clients.
The NDIA bulk claim file is included
Build it from your invoices and upload it yourself.
The real Sparks Provider product
Built by someone who runs two providers
Kim Matthews built it for her own teams and uses it in both businesses.
- You want Xero and have four or more people. Or you have seven or more people either way.
- You want Xero without moving to a per-user plan.
- You claim from the NDIA with the bulk claim file.
Who each product suits
Choose for the operation you actually run.
Sparks Provider may suit you when
- You want Xero and have four or more people. Or you have seven or more people either way.
- You want Xero without moving to a per-user plan.
- You claim from the NDIA with the bulk claim file.
- You want one known price for the year.
RotaWiz is the better choice when
- You have five or fewer users and do not need Xero yet. Its free plan costs nothing.
- You want GPS clock in and out.
- You want SCHADS award interpretation in your rostering software.
- You want MYOB or QuickBooks connected directly, not through import files.
Coming from RotaWiz?
How to switch from RotaWiz.
Keep RotaWiz running.
Start the 7-day trial and follow one made-up shift from the roster to the invoice.
Bring your records.
There is no dedicated RotaWiz importer. Export your clients, staff and shifts, bring participants in with Match your columns, and send the rest in the spreadsheet templates to be checked before an agreed import. The team helps if you get stuck.
Review before you rely on it.
Check the matches and anything flagged.
Straight answers
Before you choose.
No vague promises. Just the details you need to choose well.
Is RotaWiz really free?
RotaWiz's Startup plan is free for up to 5 users with unlimited clients, and lists rostering, apps, timesheets, shift notes and invoicing. It does not include Xero. Paid plans are priced per user. Checked 14 November 2026 on RotaWiz's pricing page.
How much does RotaWiz cost after five users?
RotaWiz displayed $6 per user per month on Essential and $10 on Premium, with GST extra under its terms. The same page showed a discount deadline of 2 March 2026 that had passed, so confirm the current rate with RotaWiz. At the displayed Premium rate, six users is $792 a year including GST.
Does RotaWiz work with Xero?
RotaWiz lists Xero, MYOB and QuickBooks on its Premium plan only. Sparks Provider includes Xero in its $499 a year price.
Is there free NDIS rostering software?
Yes. RotaWiz, Teiro and Imploy each publish a free plan for up to 5 users. None of the three includes Xero on the free plan. Sparks Provider is not free: it has a 7-day free trial, then $499 a year including GST for unlimited workers and clients.
What is a RotaWiz alternative with one flat price?
Sparks Provider is $499 a year including GST for the whole business, with unlimited workers and clients, Xero and the NDIA bulk claim file included. There is a 7-day free trial with no card.
Can I move from RotaWiz to Sparks Provider?
Yes. Export your records from RotaWiz, bring participants in with Match your columns, and send the rest in our spreadsheet templates to be checked before an agreed import. The team helps. Review the matches before you rely on them.
Small on purpose
Past five users? See what one price for everyone feels like.
Seven days free, no card, then $499 a year including GST.
Sparks Provider is not affiliated with RotaWiz. Product names are used only to help providers compare their options.